FAQ's
Frequently Asked Questions- 19900 Fund
1. What is the difference between a SC144 and SC145 budget journal?
A SC 144 budget journal impacts the permanent budget only. A SC 145 budget journal impacts the current year budget. (Depending on the specific action, you may need to prepare both journals.)
2. Where can I get a copy of my 19900 Permanent Budget?
The Budget Office distributes the Permanent Budget reports quarterly to the Control Points.
3. Can I transfer budget between the 19900 fund and a non-19900 fund?
No, the State General Fund (Fund 19900) is considered a “closed” fund, meaning that approvals are required by the State for specific programs and service levels. To move budget in or out of the 19900 fund through a budget journal would alter approved allocations.
4. Can I transfer expense that was posted in a non-19900 fund to my 19900 fund?
Yes, if the expense is considered “allowable” under University Policy and you have uncommitted 19900 budget in the same NCA group to cover the expense. See "List of Unallowable Costs (application/unknown, 106.8 kB, info)".
5. Can I transfer budget from a non-salary NCA to a salary NCA in the 19900 fund?
Yes, however you must also provide the funds to cover for the associated benefit costs. The campus receives limited funding to cover the anticipated benefits cost for 19900 authorized positions only. The 19900 benefits rate is 23% for FY 2008-09.
6. Does my 19900 salary budget increase when an employee (staff or faculty) receives a merit or range increase?
Yes, for an authorized FTE, an automatic budget offset is recorded in the General Ledger and the Permanent Budget to cover the current year and annual costs of the pay increase.
7. How do I request funding for a new FTE in my 19900 budget?
The process for requesting funding for new 19900 FTEs is through the Campus Annual Budget and Planning Review process.
8. Do I need to budget for employee benefits in 19900?
No, for employees in authorized FTEs, the cost of their benefits is funded from a central provision account. As benefits costs are incurred, an automatic budget offset is recorded in the General Ledger.
9. Do I need to reconcile my 19900 budget during fiscal close?
Yes, for complete information about fiscal closing, please refer to the Annual Fiscal Closing Guidelines published on the Controller’s Office website.
10. Can I carry forward my 19900 surplus balance into the next fiscal year?
Yes, if you filed a Carry Forward Request form (application/unknown, 9.0 kB, info) with the Budget Office and the request is approved.
Please send additional questions via e-mail and we will respond to you and add them to the list