Interlocation Transfer of Funds (ITF)
Description
An ITF is a budgetary transfer of funding for a program or project between two UC campuses. This category of transaction requires a journal submitted in the UC Office of the President (UCOP) ITF system (processed by Budget and Resource Management). Once approved by UCOP, a journal will post the transfer to the UCSF general ledger (processed by the Controller’s Office). Each campus’ local chartstring must mapped to the new UCOP Common Chart of Accounts (CCOA) structure. (As of September 1, 2023).
Process
UCSF units that want to transfer Non-Contract and Grant, Non-Agency funds to another campus or to UCOP must complete the UCSF Interlocation Transfer of Funds template.
The funds used at both campuses must be the same type. For example, if you are transferring a from a gift fund (7xxx), the other campus must receive it in a gift fund. Before you can initiate a transfer, you must request the other campus provide their local chartstring and CCOA Fund. The receiving campus must provide a fund that maps to the same CCOA Level C fund as your source. Refer to the chart below when requesting the CCOA information from the other campus.
UCSF Funds | Fund Type | CCOA Level C Fund |
---|---|---|
5000, 5170, 5200 | Other Unrestricted | 1300C |
5018, 5011, 5020, 5100 | Sales & Service | 1200C |
5030 | Sale & Service - Aux | 1100C |
5013, 5014 | Med Comp Plan | 1500C |
7xxx | Restricted Expendable Gifts | 6000C, See Project-Fund Mapping File |
3030, 3040, 3050, 3060, 3070 | Prof Degree Sup. Tuition | 1410C |
3080 | Self Supp Degree | 1430C |
3110 | Other Student Fees | 1480C |
1900, 1945 | State General Funds | 19900 |
19xx Other | Specific State Appropriations | See Project-Fund Mapping File |
18xx | Special State Appropriations | See Project-Fund Mapping File |
If you have questions related to ITF, please contact Kathy Bates-Woodward at [email protected]
ITF Template Instructions – the fields to enter are highlighted in yellow in the template
Step 1. Enter your Chartstring, and your contact information (name and email address)
Step 2. Enter an explanation for the transfer
Step 3. Enter the other campus/UCOP Entity number from the dropdown menu.
Step 4. Enter the other campus/UCOP Fund Level D, Function, and Department codes
Step 5. Enter the amount to be transferred
Step 6. Email the form to: [email protected].
Please note, UCOP only approves ITF journals at the end of each month. The campus receives approval notification by the first business day of the following month. Approved transactions are generally posted to the General Ledger by the Controller’s Office before fiscal close of the month in which the ITF form was submitted.
2025 ITF Request Submission Deadline Calendar
Month | Campus Deadline (Last day to process transactions) |
---|---|
January | Tuesday, January 28, 2025 |
February | Tuesday, February 25, 2025 |
March | Thursday, March 27, 2025 |
April | Friday, April 25, 2025 |
May | Tuesday, May 27, 2025 |
June | N/A, no ITF's accepted by UCOP in June |
July | Monday, July 28, 2025 |
August | Wednesday, August 27, 2025 |
September | Thursday, September 25, 2025 |
October | Monday, October 24, 2025 |
November | Monday, November 24, 2025 |
December | Friday, December 19, 2025 |
UCSF Fund Values
Please refer to the UCSF Fund Segment file (“120A File”) for a list of UCSF’s valid Fund numbers for ITF.