Guidelines & Procedures
Contacts
Susan O'Hara, Executive Director
(415) 502-5995
Kathy Bates-Woodward
(415) 502-3388
Richard Chen
(415) 502-2616
Taylor Mayfield
(415) 476-2913
Lief Tsai
(415) 502-2371
Chau Tu
(415) 514-2639
Kevin Wong
(415) 502-1213
What we do
| Topic | Process Timing | BRM Contact | Resources |
|---|---|---|---|
| 415(m) Restoration Plan Funding | Annual | Richard Chen | 415(m) Restoration Plan Summary Plan Description |
| Accumulated Endowment Income Management | Reporting in November; Meet with Control Points Annually | Richard Chen | UCOP Endowment and Similar Funds E-525 |
| Agency Fund Approval | As needed | Denis Nepveu | |
| Allocation/Reallocation of Gifts & Bequests | As needed | Richard Chen | Campus Administrative Policy 450-17 |
| Be Smart About Safety Program Financial Management | Annual - March/April | Kevin Wong | UCOP Be Smart About Safety Program |
| Budget Call | Annual - January | Susan O'Hara | Current Budget Call Documents |
| Chancellor's Allocation Letter | Annual - September | Susan O'Hara | |
| Chancellor's Gifts & Endowments | Quarterly | Richard Chen | |
| Core Financial Plan (CFP) Management and Reporting | Bi-Annual - Fall and Spring | Chau Tu | |
| Deficit Monitoring | Annual - September | Susan O'Hara | Campus Administrative Policy 250-12 |
| Emergency Loan Program | As needed | Susan O'Hara | |
| F&A Allocation | Annual | Lief Tsai | |
| Faculty Childbearing/Childbearing Leave Funding | Ongoing, Quarterly | Richard Chen | |
| Faculty Upgrade/Downgrade Funding | Ongoing, Monthly | Richard Chen | |
| Fiscal Year Close and Open Activities Oversight | Annual - June/July | Susan O'Hara | |
| Interlocation Transfer of Funds | Monthly | Kathy Bates-Woodward | ITF Form |
| IT Roadmap Allocations | As needed | Kathy Bates-Woodward | IT Governance |
| Mid-Career Recruitment Loan Management | As needed | Susan O'Hara Kathy Bates-Woodward |
Mid-Career Recruitment Loan Information Sheet |
| Patent Income Distribution & Analysis | Annual - March | Chau Tu Kathy Bates-Woodward |
|
| Pooled Cost Analysis and Allocation | Annual | Lief Tsai | |
| Professional Degree Supplement Tuition (PDST) Fee Proposals | Annual | Kathy Bates-Woodward | UC Regents Policy |
| Rate Development – GAEL, Employee Support Programs, Unemployment Insurance | Annual - May | Kevin Wong | |
| Recurring Allocations | Monthly | Taylor Mayfield | |
| Regents Budget Tables (1, 3 & 4) Submission to UCOP | Annual - Fall | Kathy Bates-Woodward | |
| Regents Budget Tables (2 & 5) Submission to UCOP | Annual - Fall | Lief Tsai | |
| Regents’ Gifts & Endowments Reallocation | As needed | Richard Chen | |
| Self-Supporting Professional Degree Programs Budget & Fee Proposal Coordination | Annual | Kathy Bates-Woodward | UC Policy on Self-Supporting Graduate Degree Programs |
| STIP/TRIP - Management of Funds; Investment/Withdrawal Impact Analyses & Reporting | Monthly | Chau Tu | UCOP - STIP/TRIP Information |
| STIP/TRIP - Distributions | Monthly | Kathy Bates-Woodward | |
| Strategic Initiatives Fund Allocations | As needed | Kathy Bates-Woodward | |
| Student Disability Support Allocation | Annual - Fiscal Close | Richard Chen | |
| Student Services Fee Allocations | Quarterly | Kathy Bates-Woodward | Student Academic Affairs |
| Tuition/PDST Return-to-Aid Projections & Allocations | Quarterly | Kathy Bates-Woodward | UCOP Guidelines |
| UC Path Budget Management | Ongoing | Susan O'Hara | UCOP - UCPath Center |
| UCOP Assessment Analysis and Management | Annual | Lief Tsai | |
| University Relations Local Hiring Budget Management | Annual - Fiscal Year open | Lief Tsai | |
| Vacation Leave Assessment | Annual | Ljubomir Stajic | Vacation Leave Assessment |