Interlocation Transfer of Funds (ITFs)

Description

An ITF is a budgetary transfer of funding for a program or project between two UC campuses. This category of transaction requires a journal submitted in the UC Office of the President (UCOP) ITF system (processed by Budget and Resource Management). Once approved by UCOP, a journal will post the transfer to the UCSF general ledger (processed by the Controller’s Office). Each campus’ local chartstring must be mapped to the new UCOP Common Chart of Accounts (CCOA) structure (as of September 1, 2023).

Process

UCSF units that want to transfer Non-Contract and Grant, Non-Agency funds to another campus or to UCOP must complete the UCSF Interlocation Transfer of Funds template (XLSX) .

The funds used at both campuses must be the same type. For example, if you are transferring from a gift fund (7xxx), the other campus must receive it in a gift fund. Before you can initiate a transfer, you must request the other campus provide their local chartstring and CCOA Fund. The receiving campus must provide a fund that maps to the same CCOA Level C fund as your source. Refer to the chart below when requesting the CCOA information from the other campus.

If you have questions related to ITF, please contact Kathy Bates-Woodward at [email protected].

ITF Template Instructions

The fields to enter are highlighted in yellow in the template.

1. Enter your chartstring, and your contact information (name and email address).
2. Enter an explanation for the transfer.
3. Enter the other campus/UCOP Entity number from the dropdown menu.
4. Enter the other campus/UCOP Fund Level D, Function, and Department codes.
5. Enter the amount to be transferred.
6. Email the form to: [email protected].

Please note, UCOP only approves ITF journals at the end of each month. The campus receives approval notification by the first business day of the following month. Approved transactions are generally posted to the General Ledger by the Controller’s Office before fiscal close of the month in which the ITF form was submitted.

2025 ITF Request Submission Deadline Calendar

UCSF Fund Values

Please refer to the UCSF Fund Segment file (“120A File”) (opens in new window) ↗ for a list of UCSF’s valid Fund numbers for ITF.