Budget & Resource Management monitors the VLA rate to ensure it is generating adequate funding for vacation leave. VLA rates will be adjusted up or down annually as these changes occur.
What You Need to Know
Vacation leave will be assessed separately from CBRs, with employees placed in one of three categories:
| Group | Campus VLA | Health VLA | |
|---|---|---|---|
| 1 | Non-accruing staff and faculty with academic year appointments | 0% | 0% |
| 2 | Accruing staff and non-faculty academics | 7.22% | 8.50% |
| 3 | Faculty with fiscal year appointments | 7.76% | 0% |
- The assessment will generate a reserve to fund salary for vacation taken
- Assessments will apply even if the employee exceeds the maximum vacation accrual
- Campus employees will be assigned a group based on employment category and whether they accrue vacation leave
Vacation pay and credits will offset the REG salary in the salary and benefits accounts.
- For employees paid monthly, the vacation pay and credits will be recorded in arrears.
- For employees paid biweekly, the vacation pay and credits will be recorded in the same earnings period it was taken.
- In UCPath, salary expenses are tracked by Earnings Code whereas benefits expenses are not.
- VLA recorded as a benefit expense against REG pay.
- Vacation taken recorded as salary expense.
How VLA is Charged
VLA is charged based on an employee's Earning Code (ERNCD), a code used to categorize payroll expenditures. A specific attribute for each ERNCD, UC_GL_LEAVE, determines whether the VLA is charged.
Use the CBR and VLA by ERN Code Lookup tool in the sidebar to check if an ERNCD is charged a VLA.
Updated on 11/07/2025