UCSF uses a coding system—maintained by Budget & Resource Management (BRM) in the campus General Ledger—to associate each chartstring combination with the appropriate Facilities and Administration (F&A) Rate Proposal category. This system employs GL A-21 Function Codes, which are based on definitions from the U.S. Office of Management and Budget Circular A-21 (OMB Circular A-21), codified in the CFR at 2 CFR Part 220.
Because of the significance of the F&A rate to UCSF, it is important that requests for chartstring linking align with both these definitions and the definitions used in the University’s standard accounting system for financial reporting. View the list of applicable codes for academic departments (including Deans’ Offices) .
On-Campus vs. Off-Campus Coding
The UCSF GL A-21 coding system requires that, for certain chartstring combinations, the assigned code identify whether the majority of activities occur on-campus or off-campus. Off-campus codes are indicated by an added “A” at the end of the corresponding on-campus code—for example, SR represents on-campus organized research, while SRA represents off-campus organized research.
Contact
For questions or clarification, contact Risa Gleichenhaus, Budget & Resource Management.