Term | Acronym | Unit | Definition | Hyperlinks |
---|---|---|---|---|
Vacation Leave Assessment |
VLA |
Operating Budget |
A payroll assessment against salaries and benefits (excluding faculty incentive payments) designed to generate reserve funds to cover costs of employee vacation taken within the next year. |
|
UC Retirement Plan |
UCRP |
Operating Budget |
UC's pension plan, which provides income to UC retirees and/or beneficiaries. |
|
Unrelated Business Income Tax |
UBIT |
Recharge Review |
A federal tax on income from activities unrelated to the tax-exempt purpose of the organization that may apply to recharges at UCSF if external revenue exceeds 5% of total revenue. |
|
Total Return Investment Pool |
TRIP |
Operating Budget |
A UC investment pool established in 2008 for investment of medium-term working capital. |
|
Total Direct Costs |
TDC |
Costing Policy |
Costs that can be identified specifically with a particular sponsored award, instructional activity, or any other institutional activity, or that can be easily and directly assigned to such activities relatively with a high degree of accuracy. Also known as Direct Costs. |
|
Short Term Investment Pool |
STIP |
Operating Budget |
The UC investment pool for current funds required for near-term operating expenses. |
|
Self-Supporting Graduate Professional Degree Program |
SSGPDP |
Operating Budget |
Degree programs that receive no State support and must operate within the revenue generated by student fees, gifts, or other allowable sources. |
|
Student Services Fee |
SSF |
Operating Budget |
A mandatory fee charged to all students enrolled in State-supported programs used to support student services and related activities. |
|
Specialized Service Facility |
SSF |
Costing Policy Recharge Review |
A highly complex or specialized facility operated by the institution (e.g. Laboratory Animal Resource Center) where service rates charged to users include both direct and the allocable share of facilities and administrative costs. While regular service center costs included only direct costs; for specialized service centers rates include both direct costs like supplies and personnel and also facilities and administrative costs like building depreciation, costs for operations and maintenance and an allocable amount of administrative costs. |
|
Strategic Initiatives Fund |
SIF |
Operating Budget |
An annual contribution from UCSF Health to the Core Financial Plan to support strategic investments, calculated based on the financial performance of UCSF Health. |
|
State Educational Appropriation |
SEA |
Operating Budget |
Funding received from the State of California for educational activities. |
|
Student Academic Preparation and Educational Partnerships |
SAPEP |
Operating Budget |
Educational and outreach programs, typically funded by the State, to support the future enrollment of pre-college students. |
|
Rentable Square Feet |
RSF |
Capital Budget |
The usable square footage plus a portion of a building’s shared space used to calculate a tenant's monthly rent. Shared space may be space that is of benefit to the tenant (e.g., lobbies, restrooms, hallways). |
|
Regents Capital Plan |
RCP |
Capital Budget |
The ten-year Regents Capital Plan (RCP) includes State- and non-State-funded major projects for both the General Campus and UCSF Health. The Regents Capital Plan is updated annually, informed by the Comprehensive Capital Plan and long-range planning priorities, and submitted to the Office of the President. The campus plan is then incorporated into a Systemwide report to the University of California Regents. Projects included in the RCP are those for which a budget action still is required (as of July 1 of Year 1) and those priority projects for which a funding plan has yet to be identified. |
|
Professional Services Agreement |
PSA |
Operating Budget |
Agreements between UCSF Health and schools related to compensation for physician and other health care services provided by UCSF faculty. |
|
Project Planning Guide |
PPG |
Capital Budget |
An official document for all major capital projects larger than $750,000 describing the project, its purpose, scope, budget, funding sources, schedule, and justification. |
|
Professional Degree Supplemental Tuition |
PDST |
Operating Budget |
A mandatory fee charged to all students in professional degree programs (MD, Nursing, PharmD, DDS, Dental Hygiene, Physical Therapy, Translational Medicine) in addition to Tuition and other applicable fees. |
|
Project Budget Worksheet |
PBW |
Capital Budget |
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Other Post-Employment Benefits |
OPEB |
Operating Budget |
Non-pension health and welfare benefits provided to UC retirees. |
|
Office of Management and Budget (OMB) Circular A-110 - OMB A-110, 2 CFR 200.215 |
OMB |
Costing Policy Recharge Review |
Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations (11/19/1993) (further amended 09/30/1999, Relocated to 2 CFR, Part 215 (32 pages, 243 kb)) |
|
Non-Assignable Square Feet |
NSF |
Capital Budget Costing Policy |
The sum of all areas not available for assignment to an occupant or for a specific use, but necessary for the general operation of a building. (Includes building services, circulation and mechanical space used to support general building operations.) |
|
Nonresident Supplemental Tuition |
NRST |
Operating Budget |
A mandatory charge to nonresident students, in addition to Tuition and other applicable charges, in lieu of State support. Different NRST levels apply to undergraduates, graduate academic students, and graduate professional degree students. |
|
Modified Total Direct Costs |
MTDC |
Costing Policy |
Direct costs of sponsored activity, net of items that are not eligible for federal F&A cost recovery. |
|
Long Range Development Plan |
LRDP |
Capital Budget |
A Regent-approved long-term plan guiding the physical development of a UC campus. |
|
Indirect Costs |
IDC |
Costing Policy |
Costs incurred for general and common support of sponsored or other activities that cannot be readily and specifically identified with a particular sponsored project or other activity. Also known as Facilities and Administrative Costs. |
|
Indirect Cost Recovery |
ICR |
Operating Budget |
Recovery of funds to reimburse the institution for facilities and administrative expenses related to sponsored projects. |
|
Infrastructure & Operations Fund |
I&O |
Operating Budget |
An assessment on private gifts and endowment earnings accruing to the Core Financial Plan and used to support campus operations and capital improvement projects. |
|
Gross Square Feet |
GSF |
Capital Budget Costing Policy |
The sum of all building area and related area space, which require operation and maintenance of plant support, regardless of the source of funding for such support, and includes the sum of a building’s outside gross area. |
|
General Endowment Pool |
GEP |
Operating Budget |
The investment vehicle for endowments and funds functioning as endowments held by the UC Regents. |
|
General, Auto, and Employment Liability |
GAEL |
Operating Budget |
An assessment on payroll to provide funds for UC's self-insurance programs. Federal funds are exempted from the assessment. |
|
Full Time Equivalent |
FTE |
Operating Budget |
A measurement of students or employees in which the hours enrolled or worked by several part-time students or staff are counted proportionally to the number of hours enrolled or worked by typical full-time students (15 student credit hours) or staff (40 hours). |
|
Facilities Investment Needs |
FIN |
Capital Budget |
A prioritized list of capital investments needed to address deferred maintenance and/or code compliance. Needs are prioritized based on impacts to patient care, life-safety, animal care, research, facility use, institutional reputation and non-facilities related downside costs. |
|
Fund Functioning as an Endowment |
FFE |
Operating Budget |
Funds held at the UCSF Foundation or in the General Endowment Pool that are not true endowments, in that the principal may be accessed and expended. |
|
Facilities and Administrative Rate |
F&A |
Costing Policy |
A rate, typically expressed as a percentage and negotiated with the sponsor, applied to eligible direct sponsored project costs to recover indirect costs. Also known as an Indirect Cost Rate. |
|
Facilities and Administrative Costs |
F&A |
Costing Policy |
Costs incurred for general and common support of sponsored or other activities that cannot be readily and specifically identified with a particular sponsored project or other activity. Also known as Indirect Costs. |
|
Environmental Impact Report |
EIR |
Capital Budget |
A institution-prepared report that documents in detail the probable environmental impact of proposed project. The EIR development process includes publication and public review of a draft report, inclusion of responses to all comments received during the review period, and proposed measures designed to mitigate significant environmental impacts and a program for monitoring mitigation measures. |
|
Disclosure Statement |
DS2 |
Costing Policy |
A federally required statement of the University's cost accounting practices related to direct and indirect costs. |
|
California Institute for Regenerative Medicine |
CIRM |
Costing Policy |
California's voter-established stem cell research funding agency. |
|
Capital Improvement Budget |
CIB |
Capital Budget |
The budget form, prepared for each capital improvement project, which itemizes estimated costs for each construction element (also called the project budget). |
|
Core Financial Plan |
CFP |
Operating Budget |
The ten-year financial plan for UCSF's centrally-managed operating and capital funds. Revenue sources include state funds, tuition and fees, indirect cost recovery, investment earnings, patent income, gifts and endowments earnings, UCSF Health revenue for strategic initiatives and other transfers, and rate additive payroll assessment. Pooled resources are used to support the recurring base budgets for schools and administrative and academic support units, equity contributions and debt service on capital projects, ongoing funding for IT governance projects, coverage of UCOP assessment and UC Path costs, and other ongoing or one-time activities. |
|
Comprehensive Capital Plan |
CCP |
Capital Budget |
The ten-year campus plan for facilities improvements, which displays specific capital projects in various categories, projected funding levels by year, and fund sources. |
|
Costed Central Activity |
CCA |
Recharge Review |
An activity provided by a University unit which is funded by charges to other University departments. A Costed Central Activity is distinct from a recharge in that the charged annual amounts are typically determined based on an agree-upon calculation rather than a per-piece basis. |
|
Composite Benefits Rate |
CBR |
Operating Budget |
An assessment rate for multiple various employee benefits charged as a single percentage of salary for a group of employees. |
|
Cost Accounting Standards |
CAS |
Costing Policy Recharge Review |
Federally mandated accounting standards intended to ensure uniformity in budgeting and spending funds. |
|
Be Smart About Safety |
BSAS |
Operating Budget |
A UCOP program supporting on-the-job injury prevention efforts and funded through workers' compensation and GAEL assessments. |
|
Allocable Cost |
Costing Policy |
A cost or a group of costs attributable to one or more cost objectives, in reasonable and realistic proportion to the benefit provided. |
||
Proposed F&A Rate |
Costing Policy |
The F&A rate proposed by the institution based on the calculated actual cost and federal limitations on administrative cost recovery. |
||
Allocable Cost |
Recharge Review |
A cost that can be assigned to one or more specific services or items based on benefits received. |
||
Federal Flow-through |
Costing Policy |
A subcontract in which the original funding is derived from Federal sources. |
||
Rate Additive |
Operating Budget |
Rate Additive is a payroll assessment against all salaries to fund programs to fund employee support programs and activities, such as the Faculty Staff Assistance Program, lactation rooms, and electronic time sheets. |
||
Allowable Cost |
Costing Policy Recharge Review |
Costs allowable under Federal costing policy. Such costs must be necessary and reasonable, not excluded or limited by the sponsoring agency or policy, consistently and uniformly assigned per policy or procedures, determined in accordance with generally accepted accounting principles (GAAP), not assigned to cost sharing or matching requirement for a different project, and adequately documented such that the nature and charge of the cost and relationship to the project can be affirmed. |
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Fee Waiver |
Operating Budget |
An exemption from student tuition and/or fees, typically based on Regental policy. |
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Recharge |
Recharge Review |
A mechanism to charge internal University users for products or services provided by another University unit. Recharges are typically charged on a per-piece basis. |
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Amortization |
Recharge Review |
The allocation of the cost or value of an asset or liability over multiple periods. Amortization is normally applied on a straight-line basis, meaning it is spread evenly across fiscal years. |
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Full Cost |
Recharge Review |
The total cost to provide a product or service. |
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Assignable Square Feet |
Capital Budget Costing Policy |
Space that can be assigned to a specific occupant or user (typically a department), as opposed to shared or building support space. Some shared space, such as meeting and break areas, may be assignable. |
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Restricted funds |
Operating Budget |
Funds subject to externally imposed restrictions. |
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Scheduled Renewal |
Capital Budget |
Renewal of building systems and finishes scheduled to coincide with the end of their useful lives. |
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Budget Augmentation |
Capital Budget |
A change to a previously approved budget level. |
||
Calculated F&A Rate |
Costing Policy |
Actual F&A expenditure rate calculated before applying federal limitations. |
||
Campus Core Fund (Fund 5000) |
Operating Budget |
A UCSF-created fund for administrative and academic activities supported by the Core Financial Plan and derived from various unrestricted revenue sources including Facilities and Administration cost recovery, investment earnings, gift assessments, and various other sources. |
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Grant |
Costing Policy |
A type of sponsored award for which the sponsor has little involvement in the conduct of the award. The purpose of grants is to support research, instruction, and public service as opposed to contracts which are a mechanism for procurement of products and services. |
||
Sinking Fund |
Operating Budget |
A planned deficit occurring when an initial expense will be repaid over time. |
||
Capital Equipment |
Capital Budget |
Property not permanently attached to facilities or grounds with an acquisition cost of $5,000 or more and a life expectancy of more than one year. |
||
Headcount |
Operating Budget |
The number of individual students or staff over a time period, regardless of full-time or part-time status. |
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Sponsored Project |
Costing Policy |
A project supported by an external funding source under a mutually binding agreement that restricts the use of funds to the approved project and stipulates other conditions with which the university must comply. |
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Indirect Cost Rate |
Costing Policy |
A rate, typically expressed as a percentage and negotiated with the sponsor, applied to eligible direct sponsored project costs to recover indirect costs. Also known as an Facilities and Administrative Rate. |
||
Equity |
Capital Budget |
Non-gift cash contributions to a capital project, as opposed to gift funds or external financing. |
||
Standby Financing |
Capital Budget |
Interim financing provided to bridge the gap between capital expenditures and receipt of pledged gifts. |
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Carry Forward |
Operating Budget |
Unexpended funds carried from one budget period to another. |
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Interim Financing |
Capital Budget |
Temporary borrowing required for gifts yet to be raised for capital projects. |
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Change Order and Contingency Usage |
Capital Budget |
A post-award modification to a construction contract. A change order may clarify, revise, add to, or delete previous requirements of the work, adjust the contract sum, or adjust the contract time. In the context of a capital budget, there are four types of change orders funded from the project contingency: user request, design clarification, regulatory agency, unforeseen conditions. |
||
Clinical Trials |
Costing Policy |
An award for the controlled, clinical testing in human subjects of investigational new drugs, investigational devices, treatments, or diagnostics, or comparisons of approved drugs, devices, treatments, or diagnostics, to assess their safety, efficacy, benefits, costs, adverse reactions, and/or outcomes. |
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Commercial Paper |
Capital Budget |
Interim financing for capital projects awaiting long term financing. |
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Lottery Funds |
Operating Budget |
Funds allocated to the University derived from the State lottery program. |
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Sub-Award, Sub-Contract, Sub-Grant, or Sub-Agreement |
Costing Policy |
An agreement that transfers a portion of the research or substantive effort of the primary award to another institution or organization. |
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Contract |
Costing Policy |
A type of sponsored award with specific obligations required of the awardee. Contracts are a mechanism for procurement of a product or service as opposed to a grants whose purpose is to support research, instruction, and public service. |
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Mid-Career Recruitment Fund |
Operating Budget |
A revolving fund of $10 million from the Core Financial Plan (CFP) to support recruitment of mid-career faculty, i.e.., faculty who have additional opportunity for growth in academic and scientific stature once arriving at UCSF. |
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Surplus |
Recharge Review |
A positive fund balance occurring when revenue exceeds costs. |
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Control Point |
Operating Budget |
An organizational unit whose leadership reports directly to the chancellor and who has budget authority for the unit. |
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Unallowable Cost |
Costing Policy Recharge Review |
Any cost which, under the provisions of any pertinent law, regulation, or sponsored agreement cannot be included in prices, cost reimbursements, or settlements under a government sponsored agreement to which it is allocable. (CAS 9905.505). Although they are often reasonable business expenses, unallowable costs are costs that the government will not reimburse as part of a federal contract and therefore also must be excluded from recharge rate calculations. Examples of unallowable costs include administrative costs unrelated to administering the recharge, advertising for recharge products/services, bad debts, contingency or expansion reserves, entertainment, and fines and penalties. |
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Surplus Revenue |
Recharge Review |
Recharge revenue over and above cost, generated by charging external customers a rate more than the internal cost-based rate. |
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Cooperative Agreement |
Costing Policy |
An agreement between a Federal agency or pass-through entity sponsor and a non-Federal entity that provides for substantial involvement between sponsor and the non-Federal entity in performing the activity contemplated by the award. |
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Negotiated F&A Rate |
Costing Policy |
The federally approved F&A rate following negotiations and adjustments to the proposed rate. |
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Core Activities |
Operating Budget |
Revenues and expenses in the “above the line” section of the campus and UCSF Health income statements. Excludes incremental non-cash pension and OPEB expense as well as items classified as other changes in net position such as: capital gifts, health system investments in clinical practices, transfers to and from the Regents’ endowment, changes in Payable due to University, and transfers to/from the SOM/UCSF Health for Precision Cancer Medicine. |
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Net Position |
Operating Budget |
The accumulated financial balance in a Fund, Dept ID, Project, or combination of those three chartfields. |
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Total Project Costs |
Costing Policy |
The total allowable direct and indirect costs incurred by the institution to execute an approved project or activity. |
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Debt Service |
Capital Budget |
Cash required to repay interest and principal on a debt for a particular period. |
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Non-Operating Revenue |
Operating Budget |
Revenues earned by an organization outside of its main or central operations. Such revenues are also described as incidental or peripheral. For UCSF, examples include security services provided to UC Hastings, patent income, private gifts, and investment income. |
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Tuition |
Operating Budget |
A mandatory fee charged to all students enrolled in State-supported programs used to support instructional programs and related support activities. |
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Deferred Maintenance |
Capital Budget |
Maintenance on infrastructure and building systems that was not performed on schedule and was therefore deferred. |
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Allocation |
Operating Budget |
Funding set aside as a commitment for a specific purpose to be distributed by one unit to another. |
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Direct Costs |
Costing Policy |
Costs that can be identified specifically with a particular sponsored award, instructional activity, or any other institutional activity, or that can be easily and directly assigned to such activities relatively with a high degree of accuracy. Also known as Total Direct Costs. |
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Operating Budget |
Operating Budget |
An operating budget is a combination of known expenses, expected future costs, and projected revenue, but excluding capital expenditures, over the course of a year. |
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Core Allocations |
Operating Budget |
Allocations of funds from the Core Financial Plan provided to Control Points. |
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Uniform Guidance (UG, 2CFR 200) |
Costing Policy |
The federal code applicable to contracts and grants, which includes specific requirements for institutions of higher education related to F&A cost recovery. |
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Effective F&A Rate |
Costing Policy |
The F&A rate reflecting actual cost recovery per dollar of expenditure. |
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Operating Revenue |
Operating Budget |
Revenues generated by the University's core activities of instruction, teaching, and research. For UCSF, examples include student tuition and fees, government contracts and grants, and patient care revenue. |
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Unrestricted Funds |
Operating Budget |
Funds not subject to externally imposed restrictions governing their use. Unrestricted funds may be designated for specific purposes by the Regents or management. |
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Endowment |
Operating Budget |
A fund held in the form of an income-generating investment, established to provide long-term support for mission-based activities and structured in a way that preserves the principal amount, based on donor intent. |
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Organized Research |
Costing Policy |
All research and development activities of an institution that are separately budgeted and accounted for including both externally sponsored and university funded activity per 2CFR 200 Appendix III A.1.b. |
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Subsidy |
Recharge Review |
Funding provided to offset expenses or a deficit and/or to reduce recharge rates. |
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Upgrade/Downgrade Funding |
Operating Budget |
Funding exchanged between the Core Financial Plan and the schools related to upgrade, downgrade, and promotion of faculty positions for Base Salary-Suspense (BSE) appointments only. |
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UPlan |
Operating Budget |
The UCSF implementation of Oracle Hyperion Planning, a centralized, Excel and web-based financial planning and forecasting solution. |
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External Financing |
Capital Budget |
Externally borrowed funds, typically in support of a capital project. |
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Patent Income |
Operating Budget |
Income from licensing of UCSF inventions. |
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Recharge F&A Waiver |
Recharge Review |
An exception to required recovery of facilities and administrative costs for external sales and services of recharge activities. Waivers must be approved by Budget & Resource Management. |
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User Committee |
Recharge Review |
A committee that includes representatives of the largest users of the recharge activity and the recharge manager. Recharge activities with a budget of at least $500,000 are required to have a user committee review and recommend approval of the developed rate structure proposed by the activity, as well as both the type and level of services being provided. |
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External Sales |
Costing Policy Recharge Review |
Sales of property or services by the University to an outside (non-University) entity. |
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Internal Users |
Recharge Review |
University departments and other units, including those at other campuses, that receive products or services from a recharge unit or costed central activity. |
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External Sales and Services of Education Related Activities |
Recharge Review |
Sales and service activity for which there are no internal University users. |
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Depreciation |
Recharge Review |
An accounting entry allocating the cost of a tangible asset over its useful life. |
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External Users |
Recharge Review |
Users of products or services from a recharge unit or costed central activity that are external to the University. |
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Program Income |
Costing Policy |
Income earned by a sponsored activity that is generated directly as a result of performance of the award. |
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Common Cost Allocation |
Recharge Review |
A re-allocation of shared costs that are initially charged to one departmental fund when the cost applies to multiple activities or projects. |
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Extramural Support |
Costing Policy |
Funding for research, training, or public service programs provided by federal or private sources outside the university. |